Privacy Policy

This is the full privacy policy for York Filming and Editing.

The following covers how we collect, process, manage and protect any information that is provided when using the York Filming and Editing website.

York Filming and Editing is committed to ensuring that your privacy is protected at all times. All data captured will be used and held in line with the General Data Protection Regulation 2016/679 (GDPR).

Should you have any questions or concerns about the ways in which your data is used by us, or if you have any questions or concerns regarding any aspect of the following policy, please contact simon@yorkfilmingandediting.co.uk or write to  York Filming and Editing, 84 Lowther Street, York YO31 7LX

Your personal data and how we collect it

Personal data relates to a living individual who can be identified from that data.

Whilst using the York Filming and Editing website or any services we offer, you may be required to provide some personal data (such as your name, email address, job title or contact number).

Collecting and processing specific, relevant information is a necessary part of us being able to offer you the services and products to help with your business development or dealing with any enquiries or requests you may have.

We will only use your personal information fairly and securely and will never do anything with it (such as sharing with any other party) that you have either not clearly agreed to, or that could be considered irresponsible, or without clear legitimate interest. The lawful basis we use for this processing is “Legitimate Interest” for “direct marketing”. This is covered in the GDPR. The ICO recommend that companies using this basis conduct a “Legitimate Interests Assessment” (LIA), and we have done this. For example, if we see that somebody from a Marketing Agency has viewed pages on the York Filming and Editing website, we may try and contact you as it would be reasonable to assume you may have an interest in our services. You have the right to withdraw consent at any time by using the contact details above.

We will only use your personal information for the purposes we state at the point you provide it to us – for example, when you enquire through our website or over the phone to find out about our services and how York Filming and Editing may be able to help you.

York Filming and Editing will ensure that any personal information we collect from you will only be used in a way that is relevant, fair, honest, sensitive, responsible and respectful towards your privacy.

We will only share your personal information with our employees, contractors, agents or professional advisors where it is necessary in order to fulfil a valid stated purpose as above and this will be in compliance with The Data Protection Act 2018.

We collect information from visitors to this website through the use of our online enquiry forms, in exchange for our extended downloadable content, via the form on our Contact Us page, and when you email us with an enquiry.

We will send you information according to the preferences you submitted via our online enquiry form.

Information we collect

When you visit our website, we may collect the following types of information via clearly identified forms:

  • Name
  • Job title
  • Email address
  • Telephone number
  • Demographic information such as postcode, preferences & interests
  • Other information relevant to specific services, surveys & offers

You are free to explore the York Filming and Editing website without providing any personal information about yourself.

What is “Personal Information”?

Personal Information refers to any information that you voluntarily submit to us and that identifies you personally, including contact information, such as your name, e-mail address, company name, address, phone number, and other information about yourself or your business. Personal Information can also include information about you that is available on the internet, such as from Facebook, LinkedIn, Twitter and Google, or publicly available information.

Personal Information also includes Navigational Information or Payment Information where such information can directly or indirectly identify an individual. Navigational information refers to information about your computer and your visits to this website such as your IP address, geographical location, browser type, referral source, length of visit and pages viewed.

What we do with the information once collected

We collect this information to better understand your needs and provide you with a higher quality service that reflects your interests or specific challenges.

Your data may also be stored, managed or processed in any of the following ways:

  • For internal record keeping.
  • To improve our services and user experience across our website.
  • To improve the relevancy of the promotional emails we send out to the email address which you have provided. These emails may regard our services, special offers, or any other relevant information that we think you may find interesting or benefit from.
  • From time to time, we may also use your information to contact you for market research purposes. This may be via email, phone, fax or mail. The information collected may then be used to inform updates and to our website and services.
  • To promote use of our services to you and share promotional and information content with you in accordance with your communication preferences.
  • To send information to you regarding changes to our Customer Terms of Service, Privacy Policy (including the Cookie Policy), or other legal agreements.

To unsubscribe from our communications

You may unsubscribe from our marketing communications at any time by contacting us on the details above.

Customer Testimonials and Comments

We post customer testimonials and comments on our Websites, which may contain Personal Information. We obtain each customer’s consent via email prior to posting the customer’s name and testimonial.

Social Media Features

Our website includes Social media features, such as Facebook icons and widgets, such as the Share This button. These features may collect your IP address, which page you are visiting on our sites, and may set a cookie to enable the feature to function properly. Social media features and widgets are either hosted by a third party or hosted directly on our website. This Privacy Policy does not apply to these features. Your interactions with these features are governed by the privacy policy and other policies of the companies providing them.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. To guarantee protection, you should exercise caution and look at the privacy statement applicable to the website in question.

Security and protection

We are committed to ensuring that your information is secure and protected. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

We secure the Personal Information you provide on computer servers in a controlled, secure environment, protected from unauthorised access, use or disclosure. All Personal Information is protected using appropriate physical, technical and organisational measures.

Retention of Personal Information

How long we keep information we collect about you depends on the type of information. as described in further detail below.  After such time, we will either delete or anonymise your information or, if this is not possible, then we will securely store your information and isolate it from any further use until deletion is possible.

We retain Personal Information that you provide to us where we have an ongoing legitimate business need to do so. When we have no ongoing legitimate business need to process your Personal Information, we securely delete the information or anonymise it or, if this is not possible, then we will securely store your Personal Information and isolate it from any further processing until deletion is possible. We will delete this information from the servers at an earlier date if you so request.

If you have elected to receive marketing communications from us, we retain information about your marketing preferences for a reasonable period of time from the date you last expressed interest in our content, products, or services, such as when you last opened an email from us.  We retain information derived from cookies and other tracking technologies for a reasonable period of time from the date such information was created.

Disclosures and controls

We will not sell, distribute or lease your personal information to third parties unless you have given your explicit permission, if we are required by law to do so, or if the disclosure is necessary for purposes of national security.

If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by following the instructions at the bottom of any emails we send you.

If you tell us that you wish this to happen, we may (on rare occasion) use your personal information to send you promotional information about third parties which we think you will find interesting and relevant.

All disclosures will be in compliance of GDPR.

SPECIFIC TO WORDPRESS:

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymised string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Analytics

Who we share your data with

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

How to Access & Control Your Personal Data

Please contact simon@yorkfilmingandediting.co.uk or write to York Filming and Editing, 84 Lowther Street, York YO31 7LX :

If you have any requests concerning your personal information or any queries with regard to these practices,

If you would like to change these preferences at any point,

To obtain a copy of the personal information we hold about you,

To withdraw consent at any time to any of your personal data we may hold or process.

Reviewing, Correcting and Removing Your Personal Information

You have the following data protection rights:

You can request access, correction, updates or deletion of your personal information.

You can object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information.

If we have collected and process your personal information with your consent, then you can withdraw your consent at any time. Withdrawing your consent will not affect the lawfulness of any processing we conducted prior to your withdrawal, nor will it affect processing of your personal information conducted in reliance on lawful processing grounds other than consent.

Amendments

Our privacy policy may undergo slight changes from time to time. The above policy was last updated on 01.07.2018.